Microsoft Word Tips for Authors

Welcome to the next in a series of tips on using Microsoft Word, geared towards authors.
Most Word advice is rather complicated and full of things you’ll never need to know.
I shall do my best to keep it simple, because you’re not stupid… just busy.
Please note: 
– Not all versions of Word are the same, but most are near enough.
– There are different ways of doing the same thing. I shall demonstrate just one (or two).

Your novel becomes a trampoline when you’re editing. You need to be able to see its structure at a glance and quickly jump between chapters and sometimes sections of chapters.

This tip only works if you have defined heading paragraphs as shown in Tip 1.

Press Ctrl/F, which you probably use for searching in the novel.

The window that appears has three tabs: Headings, Pages and Results. Click on Headings. You’ll see all headings in the novel. If you’ve defined sub-headings, these will appear, too, and you can expand and collapse headings using the arrows, as you would for file names in Explorer.

I like to give my chapters names, even if these won’t remain in the final version, because the names show up in that pane on the left. And sometimes I separate a chapter into sections and give them names, too. Just so that I can see the novel’s structure at a glance.

Working with Word

How do you jump to a specific chapter or section in the novel?

Just click on it.

Questions and suggestions for future topics are welcome in the comments below.